Company event photos in one shared gallery
Give employees a QR code to upload company event photos from their phones. Review submissions with co-hosts and show approved photos on venue screens.
Host Approval Mode
You control what goes live
Built for the realities of corporate IT
No apps to install. No MDM exceptions to request. No help desk tickets to open.
Browser-based uploads
Employees upload through a web browser without installing an app. Check that the venue network and company devices can access the site.
Live Display on Venue Screens
Open the live wall on a browser connected to the venue display. It updates with approved employee uploads.
Content Moderation Controls
Enable host approval to review every photo before it goes live. Invite co-hosts to help review submissions during the event.
Remote Team Participation
Share the event link with remote employees, satellite offices, or hybrid attendees. Everyone can contribute from wherever they are.
Branded Event Codes
With a paid event, set a custom join code using your company name or event theme. Put the code on lanyards, table cards, and signs so employees can find the gallery.
Download Event Media
Download approved and private photos together as a ZIP, then save video clips individually: ready for internal comms, LinkedIn posts, or your company archive.
From setup to slideshow in minutes
You handle the event. Cap Share handles the photo collection.
Create your company event
Sign in and create your event. Cap Share generates a join code and QR code automatically; paid events can add a custom company or event code.
Add the QR code to your signage
Put the QR code on name badges, table cards, lobby screens, or slide decks. Employees tap or scan and start uploading immediately.
Collect and display in real time
Display the live gallery on venue screens. Moderate if needed, then download the photos as a ZIP and save videos individually for post-event communications.
Built for every corporate event format
Use a shared gallery for team dinners, company parties, or conferences. Choose a plan that covers your event duration and expected uploads.
Company Parties & Holiday Events
Replace the scattered group chat with one gallery everyone contributes to: and actually finds afterward.
Team-Building Activities
Whether it's a ropes course or a cooking class, collect every team moment in real time for a post-event recap.
Conferences & All-Hands Events
Display a live wall of employee photos on lobby screens throughout the day. Keep the screen online so new photos can appear.
Offsites & Retreats
Collect memories from every session, every dinner, and every spontaneous moment: across multiple days and multiple venues.
Download photos for your event recap
Download the photos your team shared for a newsletter, event recap, or company album. Check with contributors before using their photos in public posts, and save your copies before the gallery expires.
- ✓Download the shared photos for internal comms and social media
- ✓Share the gallery link for employees who missed the event
- ✓Choose photos for your event recap
- ✓Share approved photos with remote employees
- ✓Save a copy in your company photo archive
What Cap Share replaces
Corporate event photo sharing: frequently asked questions
Do employees need to download an app?
No. Employees scan a QR code or open the event link and upload in their phone's browser.
Does it work for large corporate events?
Choose a plan based on your expected photo and video uploads and the event duration. For a large event, test the upload process and venue network beforehand, and assign co-hosts to review submissions.
Can we moderate what photos appear in the gallery?
Yes. Turn on host approval mode and every photo goes through a review queue before going live. You control what the company sees.
Can remote employees contribute photos?
Yes. Employees with the event link can upload photos and messages from another location while contributions are open.
Can we show a live photo wall at the venue?
Yes. Open the live wall in a browser connected to your screen or projector. The wall displays approved uploads. The separate poster view shows the QR code for joining.
Can we use a custom event code with our company name?
Yes. Paid events support custom vanity codes. Use your company name, event name, or team name to make it easy to find and memorable for signage.
Can we download all photos after the event?
Yes. Hosts can download approved and private photos together as a ZIP after the event. Video clips are available as individual downloads from the gallery.
Is Cap Share free for corporate events?
Yes, there is a free tier. Paid plans add more storage, longer retention, custom event codes, and custom branding options for larger events.
Your next company event deserves a real gallery
Free to start. No app install for employees. No IT ticket required. Set it up in a minute and let your team build the gallery themselves.
Create Your Free Company Event →Free tier available · No credit card required